Curriculum ships pre-built. Each new school starts with both Kenyan curricula (CBC and 8-4-4) and a full set of curriculum stages, grade levels, class streams, subjects, pathways, and grading scales already in place. Most setup is reviewing what is there and adjusting the parts your school actually runs (class streams, class teachers, compulsory subjects, grading scales). Curriculum is a core module and cannot be disabled under Settings.
Records you’ll work with
| Record | What it is |
|---|---|
| Curriculum | A curriculum the school runs. Two are pre-seeded: 8-4-4 Education System (Nursery, Primary, High School) and Competency-Based Curriculum (Playgroup through Senior Secondary). Pre-seeded and not editable from the panel. |
| Curriculum stage | A stage inside a curriculum, such as Lower Primary, Junior Secondary, Primary School, or High School. Pre-seeded for both curricula and not editable from the panel. |
| Grade level | A single grade or class inside a stage, such as Grade 1, PP1, Class 5, or Form 3. Pre-seeded and not editable from the panel. |
| Grade stream | A concrete class section inside a grade level, such as Grade 1 A or Form 4 Red. Pre-seeded with the labels picked during onboarding; new streams can be added, and existing streams can be renamed, moved between grade levels, or deleted. Each stream can have one class teacher. |
| Subject | A teachable subject (for example, Mathematics, English, Biology, Music). The full catalogue is pre-seeded for both curricula. The only field a school can change on a subject is whether it is marked Compulsory. |
| Pathway | A senior-school subject track for CBC. Three are pre-seeded: STEM, Social Sciences, and Arts & Sports. Subjects and students are attached to a pathway from its page. |
| Grading scale | A score-to-grade mapping used on report cards. Four are pre-seeded: CBC Rubric Scale, 8-4-4 KCSE Percentage Scale, 8-4-4 12 Point Scale, and 8-4-4 84 Point Scale. Each scale holds Grade bands (for example, 80–100 → A or Exceeds Expectations). Schools can add their own scales and edit grade bands. |
What you can do
Review the structure
Browse the pre-seeded curricula, stages, and grade levels for your school.
Run your classes
Add and edit grade streams, and assign class teachers.
Subjects and pathways
Mark subjects compulsory, attach subjects to a pathway, and place students into a pathway.
Grading scales
Add a grading scale, define its grade bands, and edit existing scales.
Review the structure
Curriculum pages live under Settings in the sidebar. Three navigation groups carry the seven pages:- Academic Structure holds Curriculums, Curriculum Stages, Pathways, and Subjects.
- Grade Levels & Streams holds Grade Levels and Grade Streams.
- Grading holds Grading Scales (visible only when the Academics module is enabled).
Read the curriculum catalogue
Open Curriculums
In the sidebar, go to Settings → Curriculums, or open
/settings/curriculums. The list shows the two pre-seeded curricula along with a Students count badge so you can see how many learners sit on each.Open Curriculum Stages
Go to Settings → Curriculum Stages, or open
/settings/curriculum-stages. The list shows every stage with its parent curriculum, the grade range inside the stage (for example, Grade 1 to Grade 3 for Lower Primary), and the students at that stage. Open a row to see the school-day periods configured for the stage (these power the timetable).Run your classes
This is where most of the day-to-day Curriculum work happens: deciding how many streams to open in each grade, naming them, and assigning a class teacher to each.Add a class stream
Open Grade Streams
Go to Settings → Grade Streams, or open
/settings/grade-streams. Click New grade stream in the page header.Pick the curriculum stage and grade level
Pick the Curriculum Stage the stream sits in, then the Grade Level inside that stage.
Pick a class teacher (optional)
Use the Class Teacher picker to assign one of the school’s teachers. The picker shows every teacher in the school, searchable by name. Leave it blank if the class teacher has not been decided yet; you can assign one later (see Assign a class teacher).
Edit or rename a stream
Open the stream from Settings → Grade Streams, click Edit, change any of Stream Name, Grade Level, Curriculum Stage, or Class Teacher, and save. Students enrolled in the stream stay enrolled when you rename it or move it to a different grade level.Delete a stream
You will need: the stream to be empty of students. The delete action does not transfer students to another stream; if students are still enrolled, move them to a different stream first (see Users & Identity).
Assign a class teacher to a stream
You will need: the teacher’s record to exist. Add teachers under Users & Identity first if they have not been onboarded yet.
You can also do this from the teacher’s profile: open Teachers, open the teacher, switch to the Class Assignments tab, and use Assign Class to attach a stream.
Change or unassign a class teacher
Open the stream from Settings → Grade Streams. The header action reads Change Teacher when a teacher is already assigned. Click it, pick a different teacher, and save. To unassign without picking a replacement, open the picker, clear the selection, and save. The stream stays in place without a class teacher until you assign one.Subjects and pathways
The school does not create subjects from scratch. Both curricula come with a full subject catalogue (Mathematics, English, Kiswahili, the sciences, the languages, the senior-school pathway subjects, and so on). The only choice a school makes on a subject is whether it is marked Compulsory.Mark a subject compulsory or optional
Open Subjects
Go to Settings → Subjects, or open
/settings/subjects. Filter by Curriculum to narrow the list, or tick Compulsory only to see what is currently flagged.Edit the subject
Click Edit on the row. The subject’s Code and Name are read-only because the catalogue is shared across schools; only the Compulsory toggle is editable.
Add a subject to a pathway
You will need: the pathway you want to add the subject to. Three CBC pathways ship pre-seeded (STEM, Social Sciences, Arts & Sports), and so does the senior-school subject catalogue. There is no setup before this step.
Open the pathway
Go to Settings → Pathways, or open
/settings/pathways. Open the pathway you want to edit. The view page shows the pathway, its curriculum (always the Competency-Based Curriculum), and tabs for Subjects and Students.Remove a subject from a pathway
Open the pathway from Settings → Pathways and switch to the Subjects tab. On the subject’s row, click Detach and confirm. The subject record itself stays in the catalogue; it just stops appearing in this pathway’s subject options.Place a student into a pathway
You will need: the student to be enrolled in the Competency-Based Curriculum. Pathways do not apply to 8-4-4. If the student is on 8-4-4, no Pathways field appears on the form.
Set the pathway in Academic Context
Scroll to the Academic Context section. Tick the box for one (or more) of STEM, Social Sciences, or Arts & Sports in the Pathways list. The Subjects list refreshes to show only subjects attached to the chosen pathway, so the student can pick the subjects they will take.
Remove a student from a pathway
Open the pathway, switch to the Students tab, and use Detach on the student’s row, or open the student, click Edit, and clear the pathway tick box in Academic Context. The student stays enrolled and stays on the stream and grade level; only the pathway link is removed.Grading scales
A grading scale turns raw scores into the codes that appear on a report card. CBC Rubric Scale uses descriptor codes (E.E Exceeds Expectations, M.E Meets Expectations, A.E Approaching Expectations, B.E Below Expectations). The 8-4-4 KCSE Percentage Scale uses letter grades from A down to E. The two 8-4-4 point scales (12 Point and 84 Point) are alternates for schools that grade in points rather than percentages.Add a grading scale
Open Grading Scales
Go to Settings → Grading Scales, or open
/settings/grading-scales. Click New grading scale in the page header.Pick the curriculum and name the scale
Pick the Curriculum the scale belongs to and enter a Name that describes the scale (for example, Junior Secondary Internal Scale).
Add a grade band
You will need: the grading scale the band belongs to. Bands hang off a scale and cannot exist on their own. Add the scale first (see above) if it does not exist.
Open the grading scale
From Settings → Grading Scales, open the scale. The view page opens on the Grade Bands tab.
Enter the band's code, name, and range
Enter the Code (up to 10 characters; for example, A or E.E), the Name (for example, Grade A or Exceeds Expectations), the Min Points for the band, and the Max Points. The band covers any score from min to max, inclusive.
Edit or delete a grade band
On the scale’s Grade Bands tab, use Edit on a row to change a band’s code, name, or score range, or Delete to remove it. Changes take effect the next time a report card is generated; existing report cards keep the labels they were generated with.Edit or delete a grading scale
Open the scale from Settings → Grading Scales and use Edit to rename it or move it to a different curriculum, or Delete to remove it. Deleting a scale that is no longer attached to any assessment is safe; deleting one that is still in use will leave those assessments without a scale, so check the assessment list under Assessments before deleting.How records relate
A few user-visible relationships are worth keeping in mind:- The structure is a tree: every grade stream sits inside a grade level, every grade level sits inside a curriculum stage, every stage sits inside a curriculum. A student carries all four labels on their profile.
- A grade stream has at most one class teacher; a teacher can be class teacher for several streams. Teachers see students whose stream they own and students enrolled in the subjects they teach.
- Subjects are shared across both curricula by code and name where the subject is the same (Mathematics, English, Biology, French, and so on); curriculum-specific subjects (for example, the CBC senior-school pathway subjects) live only under their curriculum. Marking a subject Compulsory applies in every curriculum the subject is attached to.
- Pathways are a CBC-only concept. A student on 8-4-4 has no pathway. A CBC senior-school student can be placed in one or more pathways; the subjects available to them are the union of those pathways’ subjects.
- A grading scale belongs to one curriculum and carries its own grade bands. Assessments and report cards pick which scale they use; see Assessments.
Reports and analytics
Most curriculum data is read on-screen rather than downloaded. The one printable report on these pages is the class timetable, which lives on the Grade Streams page because it is scoped to a single stream.| Report | Where | Filters | Output |
|---|---|---|---|
| Class Timetable | Class Timetable header action on Settings → Grade Streams, or Download Timetable on a single stream’s view page | Class (required from the list page), Timetable period (required) | Landscape PDF showing the chosen stream’s lessons across the timetable period, with periods on the left and weekdays across the top |
What guardians see
Guardians do not see the Settings cluster at all. The Curriculums, Curriculum Stages, Grade Levels, Grade Streams, Subjects, Pathways, and Grading Scales pages are hidden from the Guardian role and the sidebar does not show the Settings group for guardian logins. Curriculum information still reaches guardians indirectly: it appears as plain labels on their child’s profile (curriculum, stage, grade level, stream, subjects, and pathway), on each report card, on registers the guardian reads, and on invoices that use per-stage pricing. Guardians cannot change any of these values.FAQs and troubleshooting
Why can I not create a new curriculum, stage, or grade level?
Why can I not create a new curriculum, stage, or grade level?
The two curricula (CBC and 8-4-4), their stages, and the grade levels inside each stage ship pre-seeded because the system uses them to drive every other module: students, lessons, assessments, registers, and invoicing all key off these records. To prevent that wiring from breaking, the panel does not expose Create or Delete actions for curricula, stages, or grade levels. You can rename grade levels, and you can add, edit, and remove grade streams. If your school runs a structure that the seeded set does not match, contact support.
What is the difference between a grade level and a stream?
What is the difference between a grade level and a stream?
A grade level is the academic level (for example, Grade 1, Form 3). A stream is a specific class of students at that level (for example, Grade 1 A, Form 3 Red). A grade level can hold many streams, and each student is enrolled in exactly one stream. Class teachers are assigned to streams, not to grade levels.
Why are the Code and Name fields on a subject read-only?
Why are the Code and Name fields on a subject read-only?
The subject catalogue is shared across both Kenyan curricula and across every school running on Elimu Bora, so the Code and Name of a subject are not editable from the panel. The only field a school can change is the Compulsory toggle, which decides whether the subject is mandatory for students in the curriculum. If a subject you need is missing entirely, contact support.
Why can I not see a subject on the assessment list?
Why can I not see a subject on the assessment list?
Two usual causes. First, the subject may not be attached to the curriculum the student is on: open Settings → Subjects, filter by the curriculum, and confirm the subject is listed. Second, for CBC senior-school students, a subject only appears on a student’s assessment list when the subject is attached to one of the student’s pathways: open the pathway under Settings → Pathways and confirm the subject is on its Subjects tab; if not, attach it (see Add a subject to a pathway).
A new student is missing from a teacher's class list. What now?
A new student is missing from a teacher's class list. What now?
Teachers see students by stream and by subject. Open the student under Students, click Edit, and check the Grade Stream and Subjects in the Academic Context section. If the stream is not the one the teacher owns, change it. If a subject is missing, tick it on the student form. Both changes take effect immediately.
Can I move a stream to a different grade level?
Can I move a stream to a different grade level?
Yes. Open the stream from Settings → Grade Streams, click Edit, and change Grade Level (and Curriculum Stage if needed). Students enrolled in the stream stay enrolled, so the move is rare in practice; it is typically used to correct a stream that was created in the wrong grade level.
Can a guardian see the curriculum settings?
Can a guardian see the curriculum settings?
No. The Guardian role has no permission to read any of the Settings pages, so guardians never see the Curriculums, Stages, Grade Levels, Streams, Subjects, Pathways, or Grading Scales lists. They see curriculum data only as labels on their child’s profile and on the records (report cards, registers, invoices) that mention it.