Skip to main content
Elimu Bora is the school management platform that runs your school’s day-to-day work in one place: admissions and staff records, the timetable and registers, assessments and report cards, fees and M-Pesa payments, events, sports, clubs, and the audit trail behind all of it. It is built for Kenyan schools running CBC or 8-4-4, and every school gets its own tenant on its own subdomain so its data stays separate from every other school’s. This help center walks you through what each part of the system does, the workflows you run inside it, and what guardians see when they sign in.

​
Who uses Elimu Bora

Three groups sign in to the panel. The work each group does is documented in the section linked beside it.
  • School leadership (principals, deputies, directors) and non-teaching staff (bursars, registrars, HR, storekeepers) run admissions, finance, procurement, and school-wide oversight.
  • Teaching staff (class teachers, subject teachers, heads of department) mark registers, set up assessments, enter grades, and run their timetables.
  • Guardians sign in to a locked, read-only account scoped to their own children. They read attendance, report cards, invoices and payments, wallet and earmark balances, events their child is invited to, and the clubs and teams their child belongs to.
Students do not sign in to the system. Everything that concerns a student reaches their guardian instead, on the guardian’s own login and in the notifications the guardian receives.

​
Find your way around

Pick the starting point that matches your role.

Quick Start

A first-day checklist for setting up a school: school identity, staff, students, the academic year, and the first term’s fees.

Roles & Permissions

The seventeen pre-seeded roles, the locked Super Admin and Guardian roles, and how to assign or build custom roles.

Teaching & Non-teaching Staff

What each staff role does in the system: class teachers, subject teachers, HODs, bursars, registrars, HR.

Parents & Guardians

The guardian portal experience: signing in, reading your child’s records, and the notifications you receive.
School administrators configuring the tenant for the first time should also see School Settings for school identity, integrations, and module toggles.

​
How the platform is organised

Each school runs on its own subdomain at <school>.elimuboraerp.com. Signing in there lands you on the dashboard, and the sidebar groups the modules your role can reach. The platform is built around twelve modules:
  • Foundation modules are always on for every school: Users & Identity, Curriculum, Academic Years & Terms, and Assessments & Report Cards. They define who is in the school, the academic structure those people work inside, the calendar that anchors everything to a term, and the assessments and report cards that close each term.
  • Operational modules can be turned on per school in School Settings: Attendance, Timetable & Lessons, Finance, Inventory & Procurement, Events, Sports, Clubs, and the Activity Log audit trail.
Your role decides what the sidebar shows and what each page lets you do. A class teacher sees the streams they own and the subjects they teach; a bursar sees the finance pages; a guardian sees their own children. Roles and the permissions inside them are documented under Roles & Permissions.

​
Modules at a glance

Users & Identity

Admit students, onboard teachers and staff, register guardians, and decide who can do what in the panel.

Curriculum

Review the school’s academic structure, run your class streams, assign class teachers, and set the rules that turn scores into grades.

Academic Years & Terms

The pre-seeded school calendar that anchors every register, assessment, invoice, and event to a term.

Attendance

Mark daily student and staff registers and follow up on absences.

Assessments & Report Cards

Create assessments, enter grades, and generate term-end report cards.

Timetable & Lessons

Build weekly timetables and run daily lessons.

Events

Plan school events, invite attendees, and send reminders.

Finance

Charge fees, issue invoices, accept M-Pesa, run student wallets and earmarks, and reconcile payments.

Inventory & Procurement

Manage products, suppliers, purchases, stock movements, and requisitions.

Sports & Games

Manage sports, teams, fixtures, results, and inter-house points.

Clubs & Societies

Run clubs, schedule meetings, and log activities.

Activity Log

Browse the audit trail of every recorded change in your school’s data.

​
Using this help center

Every module page has the same shape, so once you know one you know them all:
  • Records you’ll work with names each record the module touches and what it means in plain English.
  • Workflow sections are grouped by the area of work (for example, Set up fees or Daily registers) and lead with the goal. Each workflow opens with the prerequisites you need, then walks the steps.
  • Statuses and lifecycle lists every status a record can be in, who can act in it, and a diagram of how the record moves from one status to the next.
  • Reports and analytics lists the downloadable reports the module owns and where each one lives in the panel.
  • What guardians see describes the same module from the guardian’s side: what is visible, what is hidden, and what notifications reach them.
  • FAQs and troubleshooting answers the questions schools ask most often.
The sidebar and the breadcrumb at the top of every page match the names you see in the panel, so the docs and the product line up. If a screen in the panel does not match what is documented here, the panel is the source of truth; tell us through the Contact Us link in the top navigation and we will correct the page.