Skip to main content

Documentation Index

Fetch the complete documentation index at: https://help.elimuboraerp.com/llms.txt

Use this file to discover all available pages before exploring further.

Elimu Bora organizes all school data around Academic Years and Terms. Proper configuration ensures that attendance, assessments, and financial records are correctly categorized and searchable.

Academic Years

Set up new academic years and manage their lifecycle.

Managing Terms

Divide your academic year into terms (e.g., Term 1, 2, 3).

Year-End Transitions

Handle promotions and rollover to the next academic year.

Calendar Settings

Configure holidays and non-academic days.

​
Academic Years

The Academic Year is the highest level of organization in Elimu Bora. Only one year can be active at any given time.
1

Navigate to Academic Years

Go to Settings and select Academic Years under the Academic Structure group.
2

Create a New Year

Click New Academic Year. Enter the year name (e.g., “2026”) and the precise start and end dates for the entire year.
3

Set Status

Newly created years are set to Upcoming by default. When the year begins, the system will automatically transition it to Active based on the start date, or you can manually activate it.
Once an academic year’s end date has passed, it becomes a read-only historical record. This ensures the integrity of past school data.
[Insert screenshot: List of academic years with status badges (Active, Upcoming, Completed)]

​
Managing Terms

Terms divide your academic year into manageable periods for teaching and assessment. In the Kenyan system, this typically consists of three terms.
1

Open the Year

Select the academic year you want to manage from the list.
2

Add a Term

Navigate to the Terms section and click New Term.
3

Define Term Details

Enter the term name (e.g., “Term 1”) and its specific start and end dates. Ensure these dates do not overlap with other terms in the same year.
4

Configure Assessment Weights

(Optional) Assign weights to the term if your school uses weighted termly averages for final year-end results.
[Insert screenshot: Terms management view within an Academic Year]

​
Year-End Transitions

As the academic year closes, you must transition students to their next grade levels and prepare the system for the upcoming year.
Move students to the next grade level:
  1. Verify that all assessments for the current year are finalized.
  2. Review the promotion list for each class.
  3. Manually adjust any exceptions (e.g., students repeating a grade or transferring out).
  4. Execute the promotion to update student profiles for the new year.

​
FAQs & Troubleshooting

Academic years with existing records (attendance, grades, invoices) cannot be deleted to preserve data integrity. You can only archive them.
Ensure the term status is Active and that the current date falls within the term’s start and end dates.
You don’t need to create separate terms for half-term breaks. Simply mark those days as non-academic in the Events or Holidays module to prevent them from appearing in attendance registers.