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Documentation Index

Fetch the complete documentation index at: https://help.elimuboraerp.com/llms.txt

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The Assessments module handles the entire academic evaluation lifecycle—from creating a test to delivering a final, signed report card to a guardian’s phone.

Assessment Lifecycle

Understand the stages from creation to closing.

Entering Scores

Guides for teachers to enter marks and comments.

Generating Report Cards

Aggregate scores into comprehensive termly reports.

Publishing to Guardians

Finalize and securely deliver results to parents.

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Assessment Lifecycle

Assessments (CATs, End of Term Exams, Projects) move through distinct stages to ensure data integrity and prevent unauthorized edits.
1

Create Assessment

Navigate to Assessments and click New Assessment. Define the name, term, and grade levels. Select the subjects to include and set the Max Marks for each.
2

Open for Grading

Once created, move the assessment to the Grading stage. This allows assigned teachers to start entering student scores.
3

Review & Close

After all scores are entered, the Administrator reviews the results and moves the assessment to Closed. This locks the scores and prepares them for report card generation.
You can set “Lock Dates” for grading. After this date, teachers will no longer be able to edit scores unless an Administrator manually extends the deadline.
[Insert screenshot: Assessments list view with status indicators and stage transition buttons]

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Entering Scores

Teachers can only enter scores for the subjects and streams they are assigned to.
1

Select Subject and Stream

Open the active assessment and use the filters to find your specific class and subject.
2

Input Marks

Enter the numeric score for each student. The system will automatically validate that the score does not exceed the defined Max Marks.
3

Add Qualitative Comments

For CBC or holistic reporting, add brief comments for each student. These will appear directly on the final report card.
4

Save Progress

Click Save Changes. You can return and edit these scores as many times as needed until the assessment is closed.
[Insert screenshot: Grade entry table with real-time validation and comment fields]

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Generating Report Cards

Report Cards aggregate scores from one or more assessments within a term.
1

Initiate Generation

Navigate to Report Cards and click Generate.
2

Select Source Data

Choose the Term and Grade Level. Select which assessments should be included (e.g., “Term 1 CAT” + “Term 1 Final Exam”).
3

Add Teacher & Principal Remarks

Open the generated draft cards. Class Teachers can add their general remarks, and the Principal can add a final school-wide comment or individual sign-off.
Use the Bulk Remarks tool to apply common comments (e.g., “Very good progress”) to multiple students at once, then manually tweak exceptions.
[Insert screenshot: Report card draft preview showing automated averages and manual remark fields]

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Publishing to Guardians

Publishing is the final step that makes the report card visible to guardians via their portal and mobile app.
1

Review Drafts

Ensure all remarks are completed and scores are accurate.
2

Publish Action

Use the Publish All action to release all cards for a specific grade level at once.
3

Notification Delivery

The system automatically generates a PDF version and notifies the primary guardian via SMS/Email/App Notification that the results are ready.
Once published, a report card becomes read-only for guardians. To correct a mistake, you must Unpublish the card, make the edit, and then Republish it.

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FAQs & Troubleshooting

You can leave the score blank or use a specific “Absent” flag if configured. On the report card, these will be handled according to your school’s policy (e.g., marked as “N/A” or “0”).
Report cards are term-specific. However, you can choose to include “Year-to-Date” averages on the final year-end report card.
The source assessments must be in the Closed or Completed stage before they can be aggregated into a report card.