A stock requisition is a formal internal request for items from the school’s inventory. Any staff member — a teacher who needs exercise books, a librarian requesting reference materials, or catering staff needing kitchen supplies — can raise a requisition. The procurement team reviews the request, approves or rejects it, and fulfils it when the items are available. You receive a notification at every step.Documentation Index
Fetch the complete documentation index at: https://elimuborasolutionsco.mintlify.app/llms.txt
Use this file to discover all available pages before exploring further.
Who can raise a requisition
Any staff member with access to the Staff Panel can submit a stock requisition. You do not need special permissions to make a request — only the procurement team needs approval rights.Requisition lifecycle
Every requisition moves through the following stages:| Status | What it means |
|---|---|
| Pending | Your request has been submitted and is waiting for procurement review |
| Approved | Procurement has approved the request |
| Ordered | The item has been ordered from a supplier (if not currently in stock) |
| Fulfilled | The items have been issued to you — you can collect them |
| Rejected | The request was not approved; see the notes on the requisition for the reason |
Creating a requisition
Open Stock Requisitions
In the left navigation, go to Inventory > Stock Requisitions, then click New requisition.
Select the product
Use the Product dropdown to search for and select the item you need. The catalogue shows all products managed by your school’s procurement team.
Choose a reason
Select the reason that best describes why you need the item:
| Reason | When to use it |
|---|---|
| Low Stock | You are running low but have not completely run out |
| Out of Stock | You have no more of the item left |
| New Requirement | This is a new need that has not been requested before |
| Damaged Items | Existing items are damaged and need to be replaced |
Set the priority
Choose the urgency of your request:
| Priority | When to use it |
|---|---|
| Low | No immediate urgency; can wait for the next regular order |
| Medium | Needed soon but not blocking any activity today |
| High | Needed urgently; impacting teaching or operations |
| Urgent | Critical — required immediately |
Add notes (optional)
Use the Notes field to give the procurement team any additional context — for example, the specific class or activity the items are for.
You will receive a notification by email and in-app each time the status of your requisition changes — when it is approved, when it moves to ordered, and when it is fulfilled and ready for collection. You do not need to follow up manually.
Approval workflow
Once you submit a requisition, it lands in the procurement team’s queue.Approving a requisition (procurement staff)
Approving a requisition (procurement staff)
Open the requisition from Inventory > Stock Requisitions and review the details. If the request is valid and the item is available or can be ordered, change the status to Approved. The requester receives a notification.If the item needs to be sourced from a supplier, update the status to Ordered once the purchase order has been raised.When the items are ready to hand over, mark the requisition as Fulfilled. The requester receives a final notification that their items are ready.
Rejecting a requisition (procurement staff)
Rejecting a requisition (procurement staff)
If the request cannot be fulfilled — for example, because the item is not in the catalogue or the request is outside budget — change the status to Rejected. Add a note explaining the reason so the requester understands the outcome.The requester is notified of the rejection automatically.
Tracking your requisitions
To check on the status of your requests:Filter the list
Use the filters at the top of the list to narrow down by Status or search by your own name to see only your requisitions.